Year-End Data Collection

It’s that time of year for our calendar year plans to submit their year-end data for required compliance testing and contribution calculations. You should have received an email from your dedicated Client Relationship Manager (CRM), in December (if your plan year-end is 12/31), asking you to submit your census data and questionnaire via PlanSponsorLink (visit us at www.tra401k. com and click on Login and choose PlanSponsorLink). If you didn’t receive your Year-End Data Collection email request, please contact us at 888.872.2364.

Helpful tips before you start:

  • Make sure you have year-to-date payroll information for all employees receiving W-2 income at any time during the Plan Year (ex. 1/1/2018-12/31/2018):

    • Social Security Numbers
    • Date of Birth
    • Date of Hire
    • Date of Termination, if applicable
    • Compensation
    • Hours
    • Employee Deferrals (Pre-tax or Roth)
    • Employee Match, if applicable
    • Employer Contributions, if applicable
  • Have employees with K-1s or Schedule Cs but don’t have their Earned Income yet? We’ve revised our questionnaire to allow you to notate and still submit the rest of your data so we can start preparing your Year- End compliance work.

  • If you utilize our 3(16) services, you will receive a notification from us once your final payroll is submitted letting you know we’ve compiled your year-to-date census data for review and approval.

Are you a large plan filer or potential large plan filer (over 100 eligible participants at the beginning of 2018)? Timely submission of data allows us to get you and your auditor everything you need to complete the plan audit prior to the Form 5500 filing deadline.

Does your plan require ADP and/or ACP testing? Make sure your plan’s census data and questionnaire are submitted prior to the deadline provided by TRA, to ensure testing and potential refunds are completed before the refund deadline to avoid IRS penalties.

Your CRM is here to assist you with any questions you may have as you complete the Year-End Data Collection Questionnaire or Employee Census. Contact TRA today if you need any assistance.

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